Job List

The following positions, due to their sensitive nature, must be filled by board members.


  • Responsible for filling equipment bags
  • Keeps up to date on inventory
  • Gets quotes and orders new equipment
  • Ensures we have enough stock in the equipment room
  • Responsible for handing out and receiving equipment bags from team managers
  • Available on equipment nights

REGISTRAR (All Year) (Heavy workload)

  • Recommends registration rates to board for approval and sets dates
  • Makes up flyer for distribution to schools in EBBA area
  • Sends out registration info to last years players by email
  • Responds to parents queries/emails
  • Contacts newspapers about info on registration dates
  • Inputs all player and coach registrations
  • Recommends if additional registration dates are needed
  • Recommends number of teams per division
  • Receives all money from registration, competitive and uniform deposits
  • Hands in report to treasurer on number of players registered/money received
  • Records all player placement on teams and maintains rosters


SCHEDULE DIRECTOR  (February-April)(10 hours)

  • Makes up practice schedule for all teams
  • Creates schedules for all divisions
  • Books batting cage
  • Teams will contact the schedule assignor to book extra practice times or to reschedule games

PARKS/REC DEPT LIAISON (All Year)(15 hours)

  • Liaison with the city
  • Books diamonds for the season, tournaments and playoffs
  • Books meeting rooms and gyms for EBBA meetings and events
  • Reports any safety or damage issues of the diamonds to the city


  • Get licensing
  • Make suggestions about the amount to be printed and price
  • Have calendars printed
  • Handout calendars
  • Organize collection of calendars and money
  • Draw winners and notify treasurer to mail out cheques
  • Write up year end report for municipality


  • Sets date for election meeting
  • Finds/books location
  • Sends out information to all members concerning the Annual General Meeting
  • Writes up an agenda
  • Ensures a list is made up of all members

WEBSITE DIRECTOR  (All Year) (10 hours?)

  • Ensure website is kept up to date


  • administer website, documents and calendars
  • add new users, delete old

COLMAN DAY CONVENER (May-July)(10+ hours)

  • Set date to have Colman Day (book with scheduler)
  • Find door prizes (work with Sponsorship Chair)
  • Select the Managers and Coaches for the day
  • Determine how many players from each team and how they are to be selected
  • Determine if you will be giving anything out to the players
  • Make up program for the day and take to printers
  • Ensure you have enough volunteers for the day
  • Make up report for Treasurer


  • Provide timely information emails to all parents regarding league activities and functions
  • Notify press regarding league functions
  • Updates Facebook page and Twitter account
  • Prepares and submits articles to SportsXpress

POLICE CHECKS (January-May)(3 hours)

  • Ensure returning coaches have signed ‘status quo’ declaration 
  • Ensure new coaches complete police check providing assistance as necessary


  • Attends all Tecumseh meetings
  • Represents EBBA at Tecumseh meetings
  • Brings any pertinent information back to the EBBA board

VOLUNTEER POSITIONS -  The following positions may be filled by members of EBBA

 LITTLE SLUGGERS DIRECTOR (January-July) (Jan-April 2 hrs week, May-July 4 hrs week)

  • Confirm  with T-Ball director that Little Sluggers uniforms are ordered
  • Attend board meetings March-July
  • Plan and organize program details and rosters
  • Field parent questions and/or concerns
  • Find volunteers to help each week
  • Organize equipment
  • Set up/break down each week
  • Run weekly program (manage kids and volunteers)

T-BALL DIRECTOR  (February-July) (Jan-April 4 hours week, May-July 6 hours week)

  • Ensure T-Ball (and Little Slugger) uniforms are ordered through Tim Horton’s
  • Organize the T-Ball program format, set dates, etc
  • Field emails from parents
  • Select (recruit) coaches and volunteers
  • Organize equipment
  • Run weekly program
  • Order awards and Rally Caps

HOUSE LEAGUE CONVENORS (April-end of season)(varies-20+hours)

  • 1st line of contact with teams in their division
  • Responds to parents inquiries/emails
  • Tries to resolve any problems before contacting President
  • Oversees draft
  • Monitors teams and  issues throughout season
  • If there is no playoff director -
  • Attends (or has board members attending) all playoff games
  • Sets up the schedule for playoffs and sends to teams
  • Ensures there are bases, volunteers and game balls for all games
  • Ensures the Awards Director (or president) has the awards ordered

Rookie –

Mosquito –

Pee Wee –

Bantam –

Midget/Junior –

HOUSE LEAGUE CHAIRMAN (January–April)(6 hours)

  • Finds Managers/Coaches for all teams and brings to the board for approval
  • Sets up meeting for all house league divisions
  • Is the main contact for coaches until the draft, when the conveners take over

DRAFT DAY DIRECTOR (April-May)(10 hours)

  • Oversees evaluations
  • Sets date and location for draft
  • Oversees all aspects of the draft

COACH’S TECHNICAL ADVISOR  (All Year)(20 hours - 5 hrs prep and meeting, the rest assisting at practices)

  • Set standardized practice routines and drills
  • Be available to assist all division coaches
  • Provide assistance at practices on request

BATTING CAGE DIRECTOR  (April-End of season)(6 hours)

  • Assembles and dismantles batting cage
  • Maintains cage (remove weeds, work on batters box, etc.)


  • Sets date and location of event
  • Makes all arrangements necessary for event

SPONSORSHIP CHAIRMAN (November-April)(10+ hours)

  • Responsible to send out letter before Christmas to last year’s sponsors
  • Finds new sponsors and donations (For incentives and Colman Day)
  • Sends out tax receipts and plaques to all sponsors at the end of the season
  • Ensures money is received from all sponsors
  • Hand in report to Treasurer with Sponsors names and money received


  • Set day for event 
  • Contact photographer
  • Ensure information is posted on website and Facebook
  • Make up schedule for teams to have pictures taken
  • Follow up with managers so they know the procedure for that day
  • Ensure all teams receive their pictures

CONCESSIONS DIRECTOR (May–End of season) (see below)

  • Creates shopping list/ Purchases Food / Inventory (including driving; shopping) ~ 2 hours for each week
  • Prep Food and Money if required (ie. go to the bank; cut onions; fill ketchup bottles etc)  ~ 2 - 3 hours week
  • Logistics required every week (ie. contacting volunteers and scheduling; worrying) ~1-2 hours week
  • Opening/Closing concession booth / putting food away / inventory / cleaning utensils / site clean up ~ 1 hour per day booth open
  • Working booth days there are no other volunteers - 2.5hrs day
  • Year End Report / Final Tally of Inventory / Final Tally of Money ~ 1 hour

 FIRST AID KITS (January-February)(7 hours)

  • Go through all first aid kits and get ready to hand out
  • Order supplies as needed


  • Assists the Colman Day Director with planning and all other areas of Colman Day

UNIFORM DIRECTOR (March-April, August) (15 hours)

  • Informs purchasing agent of uniform status and needs
  • Ensures all competitive uniforms are ready to hand out
  • Organizes uniform room
  • Sets uniform hand-out dates


GRANT APPLICATION DIRECTOR  (Year round)(hours dependant on number of grants applied for)

  • Presents possible grant avenues to board
  • Completes grant applications and follows through with all information necessary


  • Organizes house league end-of-season playoffs, setting dates and grids
  • Finalizes playoffs rules and holds pre-playoff meeting for each division
  • Supervises games and schedules additional supervisors


  • Sets up umpire clinics
  • Handout and collect back umpires equipment
  • Orders any new umpire equipment
  • Recruits new umps
  • Make recommendations of any umps advancing to a higher level
  • Go to games and evaluate how umps are performing
  • Ensures all umps have information on dress code
  • Recommend how many umps needed (from registration numbers)

BOARD POSITIONS - The  following positions, due to their sensitive nature, must be filled by board members.

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