Job List

The following positions, due to their sensitive nature, must be filled by board members.

EQUIPMENT CHAIRMAN & PURCHASING AGENT (All Year)(20+ hours)

• Responsible for filling equipment bags
• Keeps up to date on inventory
• Gets quotes and orders new equipment
• Ensures we have enough stock in the equipment room
• Responsible for handing out and receiving equipment bags from team managers
• Available on equipment nights

REGISTRAR (All Year) (Heavy workload)

• Recommends registration rates to board for approval and sets dates
• Makes up flyer for distribution to schools in EBBA area
• Sends out registration info to last years players by email
• Responds to parents queries/emails
• Contacts newspapers about info on registration dates
• Inputs all player and coach registrations
• Recommends if additional registration dates are needed
• Recommends number of teams per division
• Receives all money from registration, competitive and uniform deposits
• Hands in report to treasurer on number of players registered/money received
• Records all player placement on teams and maintains rosters

 

SCHEDULE DIRECTOR  (February-April)(10 hours)

• Makes up practice schedule for all teams
• Creates schedules for all divisions
• Books batting cage
• Teams will contact the schedule assignor to book extra practice times or to reschedule games

PARKS/REC DEPT LIAISON (All Year)(15 hours)

• Liaison with the city
• Books diamonds for the season, tournaments and playoffs
• Books meeting rooms and gyms for EBBA meetings and events
• Reports any safety or damage issues of the diamonds to the city

CASH CALENDAR DIRECTOR  (5 hours)

• Get licensing
• Make suggestions about the amount to be printed and price
• Have calendars printed
• Handout calendars
• Organize collection of calendars and money
• Draw winners and notify treasurer to mail out cheques
• Write up year end report for municipality

ELECTION CHAIRMAN/MEMBERSHIP CHAIRMAN  (August-September)(4 hours)

• Sets date for election meeting
• Finds/books location
• Sends out information to all members concerning the Annual General Meeting
• Writes up an agenda
• Ensures a list is made up of all members

WEBSITE DIRECTOR  (All Year) (10 hours?)

• Ensure website is kept up to date

WEBSITE ADMINISTRATOR (All Year) (10 hours)

• administer website, documents and calendars
• add new users, delete old

COLMAN DAY CONVENER (May-July)(10+ hours)

• Set date to have Colman Day (book with scheduler)
• Find door prizes (work with Sponsorship Chair)
• Select the Managers and Coaches for the day
• Determine how many players from each team and how they are to be selected
• Determine if you will be giving anything out to the players
• Make up program for the day and take to printers
• Ensure you have enough volunteers for the day
• Make up report for Treasurer

COMMUNICATION & PUBLICITY DIRECTOR  (All year)(10 hours)

• Provide timely information emails to all parents regarding league activities and functions
• Notify press regarding league functions
• Updates Facebook page and Twitter account
• Prepares and submits articles to SportsXpress

POLICE CHECKS (January-May)(3 hours)

• Ensure returning coaches have signed ‘status quo’ declaration 
• Ensure new coaches complete police check providing assistance as necessary

TECUMSEH COMPETITIVE LIAISON (All Year)(30+ hours)

• Attends all Tecumseh meetings
• Represents EBBA at Tecumseh meetings
• Brings any pertinent information back to the EBBA board

VOLUNTEER POSITIONS -  The following positions may be filled by members of EBBA

 LITTLE SLUGGERS DIRECTOR (January-July) (Jan-April 2 hrs week, May-July 4 hrs week)

• Confirm  with T-Ball director that Little Sluggers uniforms are ordered
• Attend board meetings March-July
• Plan and organize program details and rosters
• Field parent questions and/or concerns
• Find volunteers to help each week
• Organize equipment
• Set up/break down each week
• Run weekly program (manage kids and volunteers)

T-BALL DIRECTOR  (February-July) (Jan-April 4 hours week, May-July 6 hours week)

• Ensure T-Ball (and Little Slugger) uniforms are ordered through Tim Horton’s
• Organize the T-Ball program format, set dates, etc
• Field emails from parents
• Select (recruit) coaches and volunteers
• Organize equipment
• Run weekly program
• Order awards and Rally Caps

HOUSE LEAGUE CONVENORS (April-end of season)(varies-20+hours)

• 1st line of contact with teams in their division
• Responds to parents inquiries/emails
• Tries to resolve any problems before contacting President
• Oversees draft
• Monitors teams and  issues throughout season
• If there is no playoff director -
• Attends (or has board members attending) all playoff games
• Sets up the schedule for playoffs and sends to teams
• Ensures there are bases, volunteers and game balls for all games
• Ensures the Awards Director (or president) has the awards ordered
   

Rookie –

Mosquito –

Pee Wee –

Bantam –

Midget/Junior –

HOUSE LEAGUE CHAIRMAN (January–April)(6 hours)

• Finds Managers/Coaches for all teams and brings to the board for approval
• Sets up meeting for all house league divisions
• Is the main contact for coaches until the draft, when the conveners take over

DRAFT DAY DIRECTOR (April-May)(10 hours)

• Oversees evaluations
• Sets date and location for draft
• Oversees all aspects of the draft

COACH’S TECHNICAL ADVISOR  (All Year)(20 hours - 5 hrs prep and meeting, the rest assisting at practices)

• Set standardized practice routines and drills

• Be available to assist all division coaches

• Provide assistance at practices on request

BATTING CAGE DIRECTOR  (April-End of season)(6 hours)

• Assembles and dismantles batting cage
• Maintains cage (remove weeds, work on batters box, etc.)

VOLUNTEER APPRECIATION EVENT  (July-September)(4 hours)

• Sets date and location of event
• Makes all arrangements necessary for event

SPONSORSHIP CHAIRMAN (November-April)(10+ hours)

• Responsible to send out letter before Christmas to last year’s sponsors
• Finds new sponsors and donations (For incentives and Colman Day)
• Sends out tax receipts and plaques to all sponsors at the end of the season
• Ensures money is received from all sponsors
• Hand in report to Treasurer with Sponsors names and money received

OPENING DAY/PICTURE DAY DIRECTOR (May-June)(12 hours)

• Set day for event 
• Contact photographer
• Ensure information is posted on website and Facebook
• Make up schedule for teams to have pictures taken
• Follow up with managers so they know the procedure for that day
• Ensure all teams receive their pictures

CONCESSIONS DIRECTOR (May–End of season) (see below)

• Creates shopping list/ Purchases Food / Inventory (including driving; shopping) ~ 2 hours for each week
• Prep Food and Money if required (ie. go to the bank; cut onions; fill ketchup bottles etc)  ~ 2 - 3 hours week

• Logistics required every week (ie. contacting volunteers and scheduling; worrying) ~1-2 hours week
• Opening/Closing concession booth / putting food away / inventory / cleaning utensils / site clean up ~ 1 hour per day booth open
• Working booth days there are no other volunteers - 2.5hrs day
• Year End Report / Final Tally of Inventory / Final Tally of Money ~ 1 hour

 FIRST AID KITS (January-February)(7 hours)

• Go through all first aid kits and get ready to hand out
• Order supplies as needed

COLMAN DAY ASSISTANT  (April-July)

• Assists the Colman Day Director with planning and all other areas of Colman Day

UNIFORM DIRECTOR (March-April, August) (15 hours)

• Informs purchasing agent of uniform status and needs
• Ensures all competitive uniforms are ready to hand out
• Organizes uniform room
• Sets uniform hand-out dates

 

GRANT APPLICATION DIRECTOR  (Year round)(hours dependant on number of grants applied for)

• Presents possible grant avenues to board
• Completes grant applications and follows through with all information necessary

HOUSE LEAGUE PLAYOFF DIRECTOR  (May-August)

• Organizes house league end-of-season playoffs, setting dates and grids
• Finalizes playoffs rules and holds pre-playoff meeting for each division
• Supervises games and schedules additional supervisors

UMPIRE IN CHIEF  (All Year)

• Sets up umpire clinics
• Handout and collect back umpires equipment
• Orders any new umpire equipment
• Recruits new umps
• Make recommendations of any umps advancing to a higher level
• Go to games and evaluate how umps are performing
• Ensures all umps have information on dress code
• Recommend how many umps needed (from registration numbers)

BOARD POSITIONS - The  following positions, due to their sensitive nature, must be filled by board members.