The following positions, due to their sensitive nature, must be filled by board members.
EQUIPMENT CHAIRMAN & PURCHASING AGENT (All Year)(20+ hours)
- Responsible for filling equipment bags
- Keeps up to date on inventory
- Gets quotes and orders new equipment
- Ensures we have enough stock in the equipment room
- Responsible for handing out and receiving equipment bags from team managers
- Available on equipment nights
REGISTRAR (All Year) (Heavy workload)
- Recommends registration rates to board for approval and sets dates
- Makes up flyer for distribution to schools in EBBA area
- Sends out registration info to last years players by email
- Responds to parents queries/emails
- Contacts newspapers about info on registration dates
- Inputs all player and coach registrations
- Recommends if additional registration dates are needed
- Recommends number of teams per division
- Receives all money from registration, competitive and uniform deposits
- Hands in report to treasurer on number of players registered/money received
- Records all player placement on teams and maintains rosters
SCHEDULE DIRECTOR (February-April)(10 hours)
- Makes up practice schedule for all teams
- Creates schedules for all divisions
- Books batting cage
- Teams will contact the schedule assignor to book extra practice times or to reschedule games
PARKS/REC DEPT LIAISON (All Year)(15 hours)
- Liaison with the city
- Books diamonds for the season, tournaments and playoffs
- Books meeting rooms and gyms for EBBA meetings and events
- Reports any safety or damage issues of the diamonds to the city
CASH CALENDAR DIRECTOR (5 hours)
- Get licensing
- Make suggestions about the amount to be printed and price
- Have calendars printed
- Handout calendars
- Organize collection of calendars and money
- Draw winners and notify treasurer to mail out cheques
- Write up year end report for municipality
ELECTION CHAIRMAN/MEMBERSHIP CHAIRMAN (August-September)(4 hours)
- Sets date for election meeting
- Finds/books location
- Sends out information to all members concerning the Annual General Meeting
- Writes up an agenda
- Ensures a list is made up of all members
WEBSITE DIRECTOR (All Year) (10 hours?)
- Ensure website is kept up to date
WEBSITE ADMINISTRATOR (All Year) (10 hours)
- administer website, documents and calendars
- add new users, delete old
COLMAN DAY CONVENER (May-July)(10+ hours)
- Set date to have Colman Day (book with scheduler)
- Find door prizes (work with Sponsorship Chair)
- Select the Managers and Coaches for the day
- Determine how many players from each team and how they are to be selected
- Determine if you will be giving anything out to the players
- Make up program for the day and take to printers
- Ensure you have enough volunteers for the day
- Make up report for Treasurer
COMMUNICATION & PUBLICITY DIRECTOR (All year)(10 hours)
- Provide timely information emails to all parents regarding league activities and functions
- Notify press regarding league functions
- Updates Facebook page and Twitter account
- Prepares and submits articles to SportsXpress
POLICE CHECKS (January-May)(3 hours)
- Ensure returning coaches have signed ‘status quo’ declaration
- Ensure new coaches complete police check providing assistance as necessary
TECUMSEH COMPETITIVE LIAISON (All Year)(30+ hours)
- Attends all Tecumseh meetings
- Represents EBBA at Tecumseh meetings
- Brings any pertinent information back to the EBBA board
VOLUNTEER POSITIONS - The following positions may be filled by members of EBBA
LITTLE SLUGGERS DIRECTOR (January-July) (Jan-April 2 hrs week, May-July 4 hrs week)
- Confirm with T-Ball director that Little Sluggers uniforms are ordered
- Attend board meetings March-July
- Plan and organize program details and rosters
- Field parent questions and/or concerns
- Find volunteers to help each week
- Organize equipment
- Set up/break down each week
- Run weekly program (manage kids and volunteers)
T-BALL DIRECTOR (February-July) (Jan-April 4 hours week, May-July 6 hours week)
- Ensure T-Ball (and Little Slugger) uniforms are ordered through Tim Horton’s
- Organize the T-Ball program format, set dates, etc
- Field emails from parents
- Select (recruit) coaches and volunteers
- Organize equipment
- Run weekly program
- Order awards and Rally Caps
HOUSE LEAGUE CONVENORS (April-end of season)(varies-20+hours)
- 1st line of contact with teams in their division
- Responds to parents inquiries/emails
- Tries to resolve any problems before contacting President
- Oversees draft
- Monitors teams and issues throughout season
- If there is no playoff director -
- Attends (or has board members attending) all playoff games
- Sets up the schedule for playoffs and sends to teams
- Ensures there are bases, volunteers and game balls for all games
- Ensures the Awards Director (or president) has the awards ordered
Rookie –
Mosquito –
Pee Wee –
Bantam –
Midget/Junior –
HOUSE LEAGUE CHAIRMAN (January–April)(6 hours)
- Finds Managers/Coaches for all teams and brings to the board for approval
- Sets up meeting for all house league divisions
- Is the main contact for coaches until the draft, when the conveners take over
DRAFT DAY DIRECTOR (April-May)(10 hours)
- Oversees evaluations
- Sets date and location for draft
- Oversees all aspects of the draft
COACH’S TECHNICAL ADVISOR (All Year)(20 hours - 5 hrs prep and meeting, the rest assisting at practices)
- Set standardized practice routines and drills
- Be available to assist all division coaches
- Provide assistance at practices on request
BATTING CAGE DIRECTOR (April-End of season)(6 hours)
- Assembles and dismantles batting cage
- Maintains cage (remove weeds, work on batters box, etc.)
VOLUNTEER APPRECIATION EVENT (July-September)(4 hours)
- Sets date and location of event
- Makes all arrangements necessary for event
SPONSORSHIP CHAIRMAN (November-April)(10+ hours)
- Responsible to send out letter before Christmas to last year’s sponsors
- Finds new sponsors and donations (For incentives and Colman Day)
- Sends out tax receipts and plaques to all sponsors at the end of the season
- Ensures money is received from all sponsors
- Hand in report to Treasurer with Sponsors names and money received
OPENING DAY/PICTURE DAY DIRECTOR (May-June)(12 hours)
- Set day for event
- Contact photographer
- Ensure information is posted on website and Facebook
- Make up schedule for teams to have pictures taken
- Follow up with managers so they know the procedure for that day
- Ensure all teams receive their pictures
CONCESSIONS DIRECTOR (May–End of season) (see below)
- Creates shopping list/ Purchases Food / Inventory (including driving; shopping) ~ 2 hours for each week
- Prep Food and Money if required (ie. go to the bank; cut onions; fill ketchup bottles etc) ~ 2 - 3 hours week
- Logistics required every week (ie. contacting volunteers and scheduling; worrying) ~1-2 hours week
- Opening/Closing concession booth / putting food away / inventory / cleaning utensils / site clean up ~ 1 hour per day booth open
- Working booth days there are no other volunteers - 2.5hrs day
- Year End Report / Final Tally of Inventory / Final Tally of Money ~ 1 hour
FIRST AID KITS (January-February)(7 hours)
- Go through all first aid kits and get ready to hand out
- Order supplies as needed
COLMAN DAY ASSISTANT (April-July)
- Assists the Colman Day Director with planning and all other areas of Colman Day
UNIFORM DIRECTOR (March-April, August) (15 hours)
- Informs purchasing agent of uniform status and needs
- Ensures all competitive uniforms are ready to hand out
- Organizes uniform room
- Sets uniform hand-out dates
GRANT APPLICATION DIRECTOR (Year round)(hours dependant on number of grants applied for)
- Presents possible grant avenues to board
- Completes grant applications and follows through with all information necessary
HOUSE LEAGUE PLAYOFF DIRECTOR (May-August)
- Organizes house league end-of-season playoffs, setting dates and grids
- Finalizes playoffs rules and holds pre-playoff meeting for each division
- Supervises games and schedules additional supervisors
UMPIRE IN CHIEF (All Year)
- Sets up umpire clinics
- Handout and collect back umpires equipment
- Orders any new umpire equipment
- Recruits new umps
- Make recommendations of any umps advancing to a higher level
- Go to games and evaluate how umps are performing
- Ensures all umps have information on dress code
- Recommend how many umps needed (from registration numbers)
BOARD POSITIONS - The following positions, due to their sensitive nature, must be filled by board members.